EMPLOYMENT OPPORTUNITY

Administrative Professional

As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives.

GIZ is looking to fill the position of Administrative Professional in the programme “Programme Sustainable Management of Natural Resources”

Duty station: Dar es Salaam

Terms of the Contract: Fixed term contract.

Responsibilities:

The administrative professional is responsible for

·         providing administrative services for the programme

·         meeting the administrative needs of the programme independently, with a minimum of intervention

·         managing the support staff at the programme office

·         ensuring that financial and administrative regulations are complied with

Tasks

1.      Coordination

The administrative professional

• ensures that relevant information on administration issues is exchanged between programme staff and GIZ country office
• accompanies the programme manager or other team members to meetings if necessary
• prepares and organises internal meetings

2.      Administration

The administrative professional

• is responsible for organising administrative and logistical aspects of project activities (meetings, workshops etc.)
• coordinates with the GIZ office on the mode of service delivery
• ensures that computers and software function properly
• monitors the availability of accessories and stocks and carries out procurement in accordance with guidelines
• is responsible for filing documents in reference files or in DMS in line with GIZ’s filing rules
• manages confidential files, specifically in the areas of personnel and finance

3.      Finance and accounting

The administrative professional

• helps prepare programme budget planning
• helps monitor expenses in accordance with the budget
• manages and monitors the monthly accounting and financial plans
• is responsible for financial management, such as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers
• checks travel expense statements of staff for approval by the superior
• initials cash withdrawals for various projects
• carries out spot checks of the cash and bank book
• checks requests for funds before release
• audits project accounting
• monitors communication with partner institutions

Required Entry Qualifications and Competencies

• University degree in relevant specialisation and qualification in business administration desirable (equivalent of BA or MBA)

Professional experience

• At least 3 years’ professional experience in a comparable position

Other knowledge, additional competences

• good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• very good knowledge of the English language, ideally a knowledge of German
• in-depth understanding of financial planning and accounting
• broad experience of management and administration
• willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management

Applications:

Interested candidates are invited to send their application letter together with their CV and copies of certificates addressed GIZ Office, 65 Ali Hassan Mwinyi Road, attn. HR Department, P.O. Box 1519, Dar es Salaam by 10 May 2013 latest.

Only shortlisted candidates will be contacted.